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Does AllDone record why an adjustment was made?

Yes. Every adjustment carries its narration, the evidence behind it and the decision you recorded, and all three follow it into the working papers and the review.

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Written by Steven Briginshaw

Quick answer

Yes. Every proposed adjustment is raised by a named check, carries the figures that raised it, and only reaches the accounts once you answer its card. The answer is written to an append-only register with the question, the options you were offered, what AllDone recommended, what you chose, any note you typed, who you are and when. The narration travels with the journal line into the export.

Where the reason is recorded

On the journal or the document. Each posting carries a description naming what it is and, where the check computed it, the working behind it. Where an adjustment cannot be a journal, such as a bad-debt write-off, the same description goes on the credit note.

On the register. The register row holds the question as it was put to you, every option, the option you chose, your note, the evidence the card was built from, your name and the time. A later answer supersedes an earlier one; nothing is deleted, and the superseded row stays.

On the working papers. The adjustment appears on the year-end adjustments schedule with its narration, and the lead schedule for the area it affects.

In the review. The reviewer sees the figures, AllDone's read, your call, your note and what it caused.

Where a note is compulsory

Some options cannot be recorded without a reason: the ones where the file needs to say why. Accepting a difference against last year, declining a posting AllDone proposed, disclosing nothing where a disclosure was raised, and the "proceed anyway" routes all ask for a line of explanation before they save.

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